How to Get Virtual Assistant Jobs: A Beginner’s Guide

What is a virtual assistant? What does a virtual assistant do? And how can you find freelance virtual assistant jobs online?

Many virtual assistant jobs allow you to enjoy the flexibility of working from home, and many require little-to-no experience to get started.

There are plenty of virtual assistant jobs online waiting for organized problem-solvers like you!

In this article, we’ll take a look at what a virtual assistant is, what virtual assistants do, and how to find freelance virtual assistant jobs online.

Let’s dive in.

(Psst! While we feature certain third party brands in this article, we are not affiliated with them.)

What is a Virtual Assistant?

A virtual assistant, also known as a remote assistant, provides services to others from a remote location. As a result, many people doing virtual assistant jobs work from home.

Remote assistant jobs have become widely available thanks to the internet, conference calling, and free collaborative online services – such as Google Drive, messaging platforms like Slack, and project management applications like Trello.

A virtual assistant working from a coworking space (Source: Austin Distel via Unsplash)

Who Uses Virtual Assistants?

Companies, executives, and entrepreneurs often hire freelance virtual assistants to free up their time, while also avoiding the commitment of hiring full-time employees. This allows them to reduce fixed costs and maintain flexibility.

What Does a Virtual Assistant Do?

There are many different types of virtual assistant jobs. Some require advanced technical skills, such as website management or translation. However, most entry-level virtual assistant jobs require people to complete tasks in online marketing, data-entry, or calendar management.

Common skills virtual assistants require include good verbal communication skills, excellent grammar and spelling skills, product research, great decision making skills, and superior self-motivation.

Here are 14 typical virtual assistant jobs for beginners.

1. Calendar Management

Many executives and entrepreneurs have busy schedules. These people often hire freelance virtual assistants to help them manage their calendars and organize travel arrangements.

2. Customer Support

Many small businesses prefer to hire freelance virtual assistants instead of full-time employees to help assist customers with issues they might have.

3. Refund and Order Processing

Plenty of online businesses need virtual assistants to help them manage their orders, complete customer refunds, and track inventory.

4. Social Media Management

If you have a knack for social media, there are plenty of businesses that need remote assistants to create, optimize, and schedule social media posts.

5. Email Management

Many business people are overwhelmed by their inbox and hire virtual assistants to help organize, track, and schedule their emails.

Virtual assistant jobs online

6. Online Community Moderation

If you have good people skills, many online businesses need freelance virtual assistants to manage and moderate their communities, engage with members, facilitate discussions, and remove inappropriate content.

7. Sales and Marketing Outreach

Often, businesses require virtual assistants to help them reach out to business contacts to find potential sales leads. If you are interested in the sales element of a company, this could be the ideal virtual job for you.

8. Transcription

Freelance virtual assistants often help businesses by transcribing audio or video into text files. This is especially the case for news and publication companies that spend a lot of time interviewing people for articles. 

9. Bookkeeping

Businesses need to track their finances, inventory, and orders. Many hire virtual assistants to keep their books so they can focus on tasks that suit their skills better.

10. Data Entry

Many businesses need virtual assistants to help them input alphabetic, symbolic, or numeric data into a system.

11. Product Research

Product research is the ideal virtual assistant job for students looking to discover an industry to start their career in. Product research includes doing a competitor analysis, research into your client and much more that you would have experience doing in college.

12. Content Creation

More businesses now invest in content creation and virtual assistants were quick to figure this out. More and more it is becoming normal to see virtual assistants creating content for companies globally.

13. Proofreading and Editing

Sometime you cannot outsource content creation due to the nature of the industry, but proofreading and editing is still an option.

Proofreaders identify spelling and grammar mistakes. While editors focus on tone, readability, and structure. Using virtual assistants for these jobs means that your content can compete with the best in your industry.

14. Lead Generation

Lead generation can be time consuming for businesses that are small or growing. Using a lead gen virtual assistant with experience in the industry can equal more sales in a shorter span of time. 

What Do I Need to Become a Virtual Assistant?

A virtual assistant planning their day. (Source: Jessica Lewis via Unsplash)

If you’re looking to get entry-level virtual assistant jobs, there are some things you need to start. Here are four important skills that can help you secure great virtual assistant jobs online.

1. Technology Equipment and Skills

You’ll need some equipment to get started, including:

  • A computer with a reliable broadband connection 
  • A smartphone with a reliable phone signal
  • An audio headset with a microphone (in most cases smartphone earphones will work fine)

Although no one expects you to be a tech wizard, you still need some basic skills. Depending on the position, you might need the ability to use:

  • Google search
  • Google Suite: Gmail, Calendar, Drive, Chrome, Hangouts, Voice
  • Microsoft Suite: Excel, Word, PowerPoint, Outlook
  • Social media platforms, such as Facebook, Instagram, YouTube, and Twitter

2. Specialist Skills

It helps to have specialist skills and experience when looking for virtual assistant jobs online. 

For example, the ability to perform WordPress SEO, edit videos, or optimize Facebook ad campaigns can lead to high-paying virtual assistant or full-time online jobs.

However, specialist skills aren’t necessary when starting out, and you can always learn new skills on the job.

3. Organizational Skills

Virtual assistants need to be highly organized. You’ll often be asked to complete many different tasks each day. For this reason, you should be able to set priorities, organize your time, and track your work effectively.

4. Communication Skills

Poor communication leads to mistakes and missed deadlines. This is why freelance personal assistants should be able to communicate effectively with many different people – via messaging or on the phone.

How to Get a Virtual Assistant Job

If you’re wondering how to get a virtual assistant job, there are plenty of options available online, from job boards to social media.

Here are five places to search for virtual personal assistant jobs.

two girls searching for virtual personal assistant jobs. (Source: Brooke Cagle via Unsplash)

1. Flexjobs

Flexjobs is a reputable website dedicated to flexible jobs in seemingly every industry. There are countless virtual assistant jobs listed on the site, with many more added each day.

2. Zirtual

Zirtual trains “proactive, self-starter virtual assistants” and connects them with businesses and individuals looking to hire virtual assistants.

3. Fancy Hands

Fancy Hands connects clients with virtual assistants. For virtual assistants who are new to the company, pay starts at U.S.$3-$7 per task and goes up from there.

4. Network on Social Media Platforms

Post about your services on social media and ask your friends and family to share it. You never know, one of your contacts may know someone who’s looking for a virtual assistant!

Also, specialist virtual assistant groups on Facebook can be great places to find virtual assistant jobs. 

5. Search Online Freelance Marketplaces

Freelance marketplaces are a great place to get virtual assistant jobs for beginners. Check out these websites:

The rates on these sites are often competitive, but they may be a good way to get your foot in the door.

Plus, once you’ve landed a few virtual assistant jobs and gathered some positive reviews, it’ll become much easier to secure more work.

Summary: Virtual Assistant Jobs

Virtual assistants provide services to others from a remote location. 

They’ll often help businesses, executives, and entrepreneurs with administrative tasks, such as calendar management, data entry, and basic marketing tasks.

Virtually anyone can become a remote assistant.

All you need is a computer, smartphone, and an internet connection to get started. You should also have good communication and organization skills.

To find a virtual assistant job online, post about your services on social media, or check out one of these websites:

Hard work, dedication, and persistence can create wonderful virtual assistant careers. Good luck out there!

Want to Learn More?

Thomas is a B2B content writer specializing in SaaS, ecommerce, and digital marketing.
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