Data Entry Jobs: Everything You Need to Know

Our article will take you through everything you need to know to start working in data entry!

If you’re reliable and have an eye for detail, you might consider a data entry job.


To start, there’s a low barrier to entry, few costs, or required advanced skills. Plus, the value of data has grown tremendously in recent years, so there are plenty of data entry jobs available. 

What’s more, there are plenty of work-from-home online data entry jobs out there that let you work whenever and wherever it suits you.

But what is data entry? And how can you get a data entry job?

This article will take you through everything you need to know about data entry jobs. 

Let’s get started.

(Psst! While we feature certain third party brands in this article, we are not affiliated with them, other than those related to Oberlo and Shopify. Prices and salaries mentioned in the article are true at the time of publication but may change over time.)

What is Data Entry?

Data entry is the process of inputting numeric, alphabetic, or symbolic data into a database or documentation platform.

The term “data entry” is a broad term that encompasses a range of jobs across many industries, including typists, word processors, clerks, coders, and transcribers.

By inputting data into a system, those with data entry jobs allow businesses to take advantage of the valuable insights that lie hidden in raw data.

What are Data Entry Jobs?

Most data entry jobs start with a batch of raw data. 

This data could be sales figures, financial costs, or notes from meetings that need transcribing. Then, this data is entered into a database on a computer. The data might need to be edited or verified as it’s entered into the system.

In other words, a data entry professional turns raw data into usable information.

Daniel Keys Moran, a computer programmer and science fiction writer, said, “You can have data without information, but you cannot have information without data.”

Daniel Keys Moran -

How Much Do Data Entry Jobs Pay?

Typically, data entry jobs are paid by the hour. But you could also be paid by the project, the minutes of audio that you transcribe, or the number of keystrokes you make per minute.

So, how much do data entry jobs pay?

According to Payscale, data entry jobs pay between $10.16 and $18 per hour. The median hourly wage is $13.42.

Payscale’s Data Entry Average Hourly Pay Graph

Okay, but how much is the average annual data entry salary?

According to the Bureau of Labor Statistics, salaries are between $21,570 and $46,260 per year. The average data entry salary is $34,820 per year.

Here’s a chart that shows the average data entry salary per U.S. state:

Data Entry Average U.S. State Salary: U.S. Bureau of Labor Statistics

Your data entry salary is likely to be based on your experience, accuracy, and how fast you can type – the quicker you can type, the more money you can earn.

Payscale, as mentioned above, revealed that an entry-level data entry clerk with less than one year experience can expect to earn an average of $12.51 per hour.

Average Hourly Pay by Experience: Payscale

Data Entry Job Requirements and Skills

What are the requirements for data entry jobs?

Most data entry jobs don’t require advanced skills or qualifications. If you have basic reading, typing, and computer skills, you should meet the requirements for most data entry jobs. 

That said, many businesses hiring data entry professionals require a high school diploma,GED, or equivalent.

Other data entry job requirements you might need include basic knowledge of Microsoft Office, Word, and Excel, or Google Drive, Docs, and Sheets.

Finally, data entry professionals should be:

  • Organized
  • Self-motivated
  • Detail-oriented
  • Reliable
  • Deadline-oriented

data entry job requirements and skills

Types of Data Entry Jobs

We can divide data entry jobs into two categories: in-house and remote.

In-house data entry jobs can be full-time or part-time positions that require you to commute. Remote data entry jobs online allow you to work from home. Most of these jobs are freelance or contract positions. 

Now, let’s take a look at four types of data entry jobs.

  1. Data entry clerks input alphabetic or numeric data into a system using a computer
  2. Transcriptionists turn audio or video records into text documents
  3. Typists or word processors enter information from text documents and reports.
  4. Data entry keyers scan paper documents and hard copies to add them to computer databases

Finding Legitimate Data Entry Jobs

Unfortunately, there are plenty of online scams posing as ads for data entry jobs. Here are a few tips on how to avoid the scams and find legitimate data entry jobs:

  • Avoid any data entry job ad that promises unrealistically high pay, as it’s likely to be a scam. You can tell if the pay offered is suspicious by referring to the section above on how much data entry jobs pay.
  • Never give out personal information, such as your bank details, until you’ve verified that the company is legitimate.
  • Conduct an online search of the company with the word “scam” to check if there are any posts from fraud victims.

This might sound scary, but don’t be discouraged – there are plenty of legitimate data entry jobs out there! In the following section we have a list of online platforms to help you start your date entry journey.

How to Get a Data Entry Job?

Once you have all the required data entry skills, and know what type of job you would like, it is time to start looking for one. There are many places to find data entry jobs online? Remote job sites are the perfect place to find what you are looking for. Here are six of the best sites for data entry jobs:

  1. Flexjobs
  2. Indeed
  3. Glassdoor
  4. Upwork
  5. Fiverr
  6. Freelancer

Best places to find data entry jobs

The best part? You can use these websites to find both experienced and entry-level data entry jobs in a range of industries and companies.

Benefits of Data Entry Jobs Online

Low barrier to entry: Because data entry doesn’t require acute knowledge in a specific field of study, the barrier to entry is quite low when finding a job. This mean that you don’t need to spend a lot initially on education, and your work experience doesn’t need to be vast. Once you have your foot in the door though you can upskill in order to become a more valuable worker.
Work from anywhere: The beauty of online working, whether it is doing data entry or anything else, is that you can work from anywhere in the world (as long as it is tax compliant). One day you can work from your apartment, the next a villa in Spain, and next a coffee shop in Italy. Your job can take you anywhere. 
Wealth of jobs available: Once you start working online the sky becomes the limit. You can work for any type of company, in any industry that you choose. Doing data entry can open up opportunities, and introduce you to so much more than you can imagine.
Ability to build relationships: Just because you started in data entry doesn’t mean you need to stay there. Working in an online job means that you can build relationships with companies across the world who have different needs at various times. This means that you can upskill and start to work as a virtual assistant doing social media management, marketing, customer service, and so much more. Building these relationships will open up doors to your progression.

Summary: Data Entry Jobs

Data entry jobs require you to enter alphabetic, numeric, or symbolic data into a computer system. 

There are plenty of work-from-home data entry jobs that provide a flexible work schedule. Plus, most jobs in data entry have a low barrier to entry.

On average, these online jobs pay $13.42 per hour – so be careful of scams that promise very high pay.

And there are four types of data entry jobs: data entry clerks, transcriptionists, typists, and data entry keyers.

Data entry may not be the most exciting job out there, but it’s flexible work that you can use to pay the bills.

Want to Learn More?

Thomas is a B2B content writer specializing in SaaS, ecommerce, and digital marketing.
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